Ige’s Office Plans Paperless Documents
Beginning Thursday, Oct. 1, Governor David Ige’s office will move towards a “paperless” environment, according to his office.
Electronic signatures, as well as electronic processing of documents, will replace the older hard-copy process.
All departments will submit documents to the governor using an electronic routing form template. Once the documents are signed, they will be e-mailed, which is encrypted in-flight.
“To the extent possible, our goal is to eventually implement a secure electronic signature process across all departments, putting an end to what has been historically a very paper heavy process,” Governor Ige said. “Some of the departments have already elected to participate in the eSign program.”
Governor Ige, who has signed about 1,180 departmental documents since taking office on Dec. 1, 2014, participated in an eSign program on Sept. 29.
As part of his State of the State address in January, Governor Ige committed to reducing the amount of paper that is used in the state and transforming the culture of government to embrace change.
The Department of Human Resources Development in July authorized departments to utilize electronic signatures and records in place of paper forms, under the direction of James Nishimoto. Participation was made mandatory and each department has worked towards the development of an implementation plan.
In addition, the Office of Information Management and Technology (OIMT) and the Information and Communication Services Division (ICSD), under the direction of the state Chief Information Officer (CIO) Todd Nacapuy, partnered with DHRD to evaluate potential enterprise-wide electronic signature/record solutions.
“I applaud the leadership of Director Nishimoto, CIO Nacapuy, and their teams for spearheading this collaborative effort, which will enhance the operating efficiency and transition of our state government to a more sustainable working environment,” said Gov. Ige.