PRIMARY FUNCTIONS:
Under the supervision and control of the Bookkeeper provided support for the accounting department.
Responsible for all other assigned accounting duties. Maintains a high degree of accuracy, speed
and general knowledge of and about the books of the Credit Union.
ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:
Accounting Functions:
• Upon receipt, processes general ledger entries for return items from the depository bank
• Tracks documentation of bank account discrepancies sent to branches via Debit and Credit Memo Log and ensures timely resolution
• Processes general ledger entries for outgoing wire transfers
• Assists Assistant Bookkeeper/Account Clerk II in scanning and attaching image to transaction in Prologue
• Assists Assistant Bookkeeper/Account Clerk II with filing paid invoices
• On a monthly basis, processes printing and distribution of member Certificate Dividends and IRA distribution payments by check
• Reconciles the following daily:
• Credit Union Balancing
• Processes and posts CU Daily Summaries by branch and Department Daily Summaries. Reconciles
suspense accounts
• Payroll Receivable
• Posting ACH Clearing House settlements
• Visa Adjustments in Process
• ACH Exceptions
• Teller Exchange
• Cash Over and Short
• Collateral Protection
• AP ACH Items
• Teller Out of Balance
• Payroll Suspense
• Reconciles the following monthly:
• Bank of Hawaii account reconciliations for Kohala Honokaa and Kaloko branches
• Assists the Account Clerk II with accounts for Kealakekua and Kailua branches as needed
Miscellaneous Functions:
• Assumes responsibilities of the Account Clerk II in his/her absence
• ON a weekly basis, assists Account Clerk II in preparing and transmitting the Federal Reserve Report (Form 2900)
• Researches member accounts as required
• Completes the required Bank Secrecy Act (BSA) training and implements and complies with the BSA policy and procedures
• As a member of the staff, answers incoming phone calls; assists members and co-workers as needs arise; and performs work on projects as needed
• Trains employees in area of expertise as required
• Completes CUES (Credit Union Digital University) courses as assigned
• Attends all other mandatory staff and compliance training
• Actively seeks opportunities to cross sell appropriate and applicable products and services offered by the Credit Union
• Other duties may be assigned
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty job function satisfactorily. The requirements listed below are representative of the mental, physical, knowledge, education and/or experience required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
Mental Requirements:
• Requires superior written and oral communication skills, attention to details, application of sound decision- making principles, concentration, logical thinking, resourcefulness, good judgment and responsiveness in a timely manner
• Is able to work under stressful and pressure filled situations
• Is familiar with the responsibilities of accounting departments in a credit union including reports, policies, procedures, systems, credit union philosophy, history, organization ethical standards and bylaws
• Is able to apply basic mathematical skills
• Is able to handle multiple assignments by prioritizing projects and meeting deadlines
• Is able to establish effective working relationships with members, staff and other organizations
• Is able to keep abreast of all regulatory and operational matters which affect the accounting program
• Is able to maintain dedication to high ethical standards of professional and personal conduct in the best interest of the Credit Union membership
Physical Requirements:
• Is able to show up to work as scheduled
• Is able to occasionally lift, carry, push and pull items weighing up to 20 pounds
• Is able to operate 10-key by touch and type 30-40 wpm accurately
• Is able to sit for extended periods of time
• Is able to communicate clearly in person or over the phone and/or in writing
• Is able to move around the office, primarily on carpeted surfaces
• Is available for occasional business travel, including land and air travel
Other Requirements:
• May be required to use personal car to perform Credit Union business
• May be required to work at different branches
• May be required to work beyond normal business hours, including weekends
• May be required to attend seminars or classes to enhance job skills and knowledge
• Must be bondable and have a clear credit rating
Education and/or Experience:
• High school graduate / GED equivalent with one (1) year experience in accounting
• Knowledge of computer system (IBM or IBM compatible), word processor and spreadsheet programs preferred
Working Conditions:
• Work is primarily inside an air-conditioned, well-lighted office setting, and high humidity
• Will work alone and with others
• Work environment includes moderate noise level
• Potential exposure to the threat of violence at any time
